Administrative/Clerical

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

 

KEY DUTIES & RESPONSIBILITIES

  • Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support

  • Coordinate regional reports and perform preliminary analysis

  • Coordinate corporate initiatives throughout the region

  • Track regional priorities and ensure that information is tracked and compiled as requested

  • Coordinate ESAT information and dissemination

  • Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda

  • Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)

  • Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content

  • In some cases, enter and update Team Members’ information in HRMS.

  • Other related general administrative duties as required

  • Other duties as assigned

 

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION: High school education

JOB-RELATED EXPERIENCE: More than three years up to five years

Knowledge & Skills

  • Requires three (3) to five (5) years of administrative experience

  • Excellent computer skills, proficient with MS Office

  • Ability to work independently with little or no supervision

  • Excellent interpersonal skills

  • Problem solving skills

  • Effective leadership skills – may have personnel to manage

  • Strong time management skills and organizational skills

  • Strong written and verbal communication skills

  • Strong customer focus

Licenses and/or Professional Accreditation

  • None required

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